FIRST STEPS OF EVENT PLANNING

Back to: Event Page

Unique

Step 1: Define Purpose and Market

  • Determine the event's purpose and goals
  • Identify the target audience or market

Step 2: Put Your Committee Together

  • Recruit 3-5 volunteers to form the planning committee
  • Seek advice and ideas from other BYU chapters through the BYU Facebook page

Step 3: Location and Budget

  • Choose a suitable location for the event
  • Set a date and time for the event
  • Make necessary reservations
  • Plan out the budget, including how to allocate resources

Step 4: Advertising

  • Decide on the best advertising methods such as emails, social media, fliers, and personal requests
  • Request an email from the Alumni Office to send out to chapter email lists

Step 5: Food and Beverage/Swag

  • Determine if food, beverage, and/or swag is necessary for the event
  • If swag is required, contact the Alumni Office 2-3 months in advance to ensure timely arrival

Resources:

  • Utilize the Event Planning Spreadsheet to stay organized and on track.
  • How to Submit an Email Request Flowchart shown below
  • How to Submit a Swag Request Flowchart shown below